Privacy Policy

The Academic Electronic Archive Management (AEAM) System is committed to protecting your personal data in compliance with the Data Privacy Act of 2012 (Republic Act No. 10173) and its Implementing Rules and Regulations.

1. Information We Collect

• Full name
• Email address
• Encrypted account credentials
• System access and activity logs

2. Purpose of Data Collection

Your personal data is processed for the following purposes:

• Account registration and authentication
• User identity verification
• Access to academic research materials
• System security, maintenance, and administration
• Official system notifications

3. Data Protection and Security

AEAM implements appropriate organizational, physical, and technical measures to safeguard personal data against unauthorized access, alteration, disclosure, or destruction.

4. Data Sharing and Disclosure

Personal data shall not be shared, sold, or disclosed to third parties except when required by law or necessary to protect system integrity.

5. Data Retention

Personal data is retained only for as long as necessary to fulfill the purposes stated in this policy or as required by applicable laws.

6. Data Subject Rights

In accordance with the Data Privacy Act, you have the right to:

• Be informed of data processing activities
• Access and review your personal data
• Request correction of inaccurate information
• Object to data processing under certain conditions
• Request deletion or blocking of personal data, subject to limitations

7. Consent

By using the AEAM System and providing your consent during registration, you voluntarily agree to the collection and processing of your personal data as described in this Privacy Policy.

8. Policy Updates

This Privacy Policy may be updated from time to time. Any changes shall take effect immediately upon publication on this page.